Roles and Responsibilities of an Association Manager in Houston, Texas

Roles and Responsibilities of an Association Manager in Houston, Texas

Have you heard that there are over 350,000 HOAs across America?

In Houston, HOAs play a crucial role in maintaining residential communities. These HOAs are often governed by a group of dedicated volunteers. These members are responsible for making critical decisions.

Many of these members hire a professional community manager to handle the day-to-day operations. What does this manager do for the HOA board? Read on to hear about their duties.

Operational Management

The primary responsibility is to oversee the daily operations of the HOA. Community managers handle the following:

  • Maintaining common areas
  • Arranging repairs and maintenance
  • Managing vendor contracts
  • Addressing resident inquiries and complaints

Financial Management

HOA community managers are entrusted with financial responsibilities. They ensure that the association's finances are in order. They work with the HOA board members to do the following:

  • Develop annual budgets
  • Monitor expenses
  • Collect dues and assessments from homeowners
  • Present regular financial reports to the board members

Homeowners Association Rule Enforcement

Community rules and guidelines exist to maintain a cohesive living environment. The community manager must monitor and enforce these rules. This will promote a harmonious atmosphere within the neighborhood.

These rules could relate to the following:

  • Architectural guidelines
  • Pet policies
  • Noise restrictions

Enforcing these rules protects property values. Everyone can also enjoy a pleasant living experience.

Communication and Mediation

Effective communication is vital for a well-functioning HOA. The community manager serves as a liaison. They do the following to connect the HOA board members and the residents:

  • Provide updates
  • Disseminate information
  • Address concerns
  • Act as a mediator in resolving disputes between homeowners
  • Find amicable solutions to maintain peace within the community

Record Keeping

Association managers are responsible for maintaining detailed records of the HOA's activities and transactions. This includes the following:

  • Meeting minutes
  • Financial records
  • Correspondence
  • Legal documents

Having accurate and organized records is crucial for transparency. It's also useful for accountability and legal compliance.

Vendor Management

HOAs rely on various vendors to maintain the community's infrastructure and amenities. This could include landscaping or security.

The community manager is responsible for hiring and supervising these vendors. They ensure that their work meets the HOA's standards. They must deliver services as agreed upon in their contracts.

HOA Board Support and Guidance

HOA board members are volunteers who may not have extensive experience in community management. A competent community manager provides valuable support. Board members are sure to appreciate their guidance.

They offer HOA insights and recommendations based on their expertise. This collaboration ensures that the board can maintain a beautiful community. Every resident will be proud to own property there.

Do You Need an HOA Community Manager?

Being on an HOA board can be a tricky task. This is why hiring a community manager can be brilliant. You'll be at peace living in such a vibrant community.

Are you searching for an HOA community manager in Houston? Contact us to chat about how our services will transform your community.